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To analyse business processes, or not to analyse business processes – that is...
http://www.flickr.com/photos/liquidindian/427162166/ Last week the members of the EDRMS Implementers Discussion Group met to talk about establishing business rules as part of an EDRMS implementation....
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Email messages have corporate value to organisations but are still tricky to...
http://www.flickr.com/photos/rmgimages/4660273582/ As mentioned in our last post, State Records is researching the ways in which NSW public offices manage their email. This research is part of a review...
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Recordkeeping fundamentals are critical to the successful implementation of...
http://www.flickr.com/photos/emilianohorcada/5707515437 Last week the EDRMS Implementers Discussion Group met again to talk further about the challenges and opportunities presented by the move to...
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Planning for and dealing with administrative change in the digital...
Last week the members of the EDRMS Implementers Discussion Group met to talk about administrative change. Many of the members work in large government agencies subject to regular administrative change...
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SharePoint implementation at the Police Integrity Commission
I recently met with staff from the Police Integrity Commission (PIC) to talk about the PIC’s SharePoint implementation and see a demo of some of the functionality they have implemented. The PIC rolled...
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Metadata enables users to find records and information
A survey by Brisbane-based information management specialists Glentworth has revealed that organisations across the private and public sectors are losing millions of dollars in productivity each year...
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Enterprise search – the answer to all our problems or technology that most...
Enterprise search technologies have been widely touted as the answer to the massive quantities of information being created and kept in many organisations today. Employees won’t need to know where...
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Decommissioning systems – the benefits
A common problem for many organisations is the accumulation of digital records and information in systems which become obsolete. These systems either rely on legacy technology, or are related to...
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Decommissioning business systems – lessons learned on the journey so far
We have been talking with a range of NSW public offices about their experiences in decommissioning systems. One of these organisations has a range of different business systems running on Windows 2003...
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Decommissioning December – some light reading
After a huge Christmas feast, there’s nothing better for the digestion than some light reading on the topic of decommissioning! For anyone who finds themselves at work in the dying days of December, we...
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Decommissioning and digital archives – different models
We’re often asked how State Records NSW does digital preservation. Really the defining feature of our approach is its flexibility: we apply a project management-based methodology (the Digital Archives...
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Records and information management FAQs – Things to think about when deleting...
At this time of year, many organisations take the opportunity to clean out storage areas, including network drives and servers. We have received a few enquiries recently from organisations that would...
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Digital case study from the Department of Premier and Cabinet published
Last year, the Department of Premier and Cabinet (DPC) gave a very engaging presentation to the Records Managers’ Forum about their transformation to a fully digital working environment. This has been...
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Records and information management FAQs – what to do with removable media...
As organisations increasingly transact their business digitally, they may receive records on removable media such as CDs and flash drives. An example of this is the requirement set by many local...
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Proposed changes to the Copyright Act 1968
The Federal Department of Communications and the Arts has released an exposure draft of the Copyright Amendment (Disability Access and Other Measures) Bill 2016 for comment. The proposed changes to...
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Sharing is caring – how developing retention and disposal authorities in xml...
Since 2010, State Records has drafted and published retention and disposal authorities in XML. For State Records, an XML format has several advantages including single source publishing, greater...
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Disposal in the digital world – case study from ACECQA
Recently we chatted with ACECQA about its efforts to implement regular disposal of records as a business as usual practice. ACECQA has very generously agreed to share its experiences, which may be...
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Records Managers Forum presentations now available on Future Proof
The podcasts from last month’s Records Managers Forum are now available on Future Proof. The Records Managers Forum highlights achievements and projects in NSW Government agencies. It promotes...
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Welcome to Information Awareness Month 2016! #iam_2016
May is Information Awareness Month (IAM). The purpose of IAM is to increase public awareness of information and its place in all aspects of daily life. This year’s theme – Investing in Information...
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Q&A with Elizabeth Coombs on privacy #iam_2016
To celebrate Information Awareness Month 2016 we are publishing a series of Q&As with colleagues who have an interest in good records and information management. First up we have a Q&A with Dr...
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